Location
Other Mwanza District
Mwanza
Description
Position summary:The COP will provide overall leadership and managerial direction for the program. S/he will fulfill the diverse managerial requirements of the project. Based in Tanzania, the COP will have technical and management responsibility for all activities and personnel and will be the Recipient’s representative to USAID/Tanzania, GOT, other donors, and key stakeholders. The COP will have overall responsibility for addressing award related matters. S/he will be responsible for the smooth implementation of the project and for effectively addressing problems and challenges that arise during performance. S/he is responsible for timely and accurate delivery of all reports and other program products.
The COP will have the following minimum qualifications:
• Doctor of medicine degree, Master’s Degree in public health or social sciences, international development, or a related field
• Ten years senior level management experience in the design, implementation, and management of programs of similar size, complexity, and setting
• Demonstrated experience in institutional strengthening approaches
• Demonstrated leadership skills and experience in building and maintain productive working relationships with a wide network of institutional partners and stakeholders, including host governments
• Proven record of building teams and fostering collaboration to achieve program goals, meet program milestones, and produce quality program results
• Knowledge of USG Health initiatives and related reporting requirements and funding parameters
• Exceptional English written and oral communication skills; Swahili is also preferred.
Duties and Responsibilities:
- Ensure that all Trust operations and activities comply with the Deed of Trust, Conditions of Service, BIPAI service line agreements, memoranda of agreement and applicable laws of Tanzania.
- Ensure alignment of all Trust activities (e.g., finance, administration, communications, public and government relations, clinical services, research, education, and outreach) with Tanzania law and established policies of the Trust, BIPAI and relevant partner institutions.
- Supervise and evaluate the performance of department directors as defined in the Conditions of Service.
- Provide feedback on the performance of Baylor College of Medicine (BCM), BIPAI, Texas Children’s Hospital (TCH) staff, faculty and/or volunteers to relevant service line leadership as requested.
- Responsible for leave and international travel as defined in the Conditions of Service
- Review personnel, administrative and clinical policies and procedures, as defined in the Conditions of Service
- Ensure alignment with TCH service line partnerships with Trust policies, procedures and budget
- Prepare annual strategic work plan and budget for approval by the Board
- Supervise and coordinate development, provide expert review and ensure strategic alignment with BIPAI/BCM policies and procedures of all grant proposals for new and renewal grants with appropriate leadership and personnel
- Supervised and coordinate development and provide expert review for all grant reporting, documentation and site visits with appropriate leadership and personnel
- Supervise and coordinate fundraising and development activities, in partnership with the Board
- Supervise and provide leadership on property management for all Trust assets
- Report directly, as defined in Deed of Trust, to the Chairman of the Board and Chief Operating Officer, BIPAI
- Provide information/reports as required to the Board
- Serve as an ex-officio, non-voting member of the Board, as defined in the Deed of Trust
- Advocate in the public forum for issues that fall within the scope of the Trust’s mission and act as a resource in those areas for public officials, policy makers and the media
- Report problems encountered by the Trust in a timely manner to the Chairman of the Board and designated BIPAI, BCM and TCH leadership
- Facilitate and/or mediate partnerships on behalf of the Trust with appropriate leadership and personnel
- Ensure regularly scheduled staff and management meetings, with timely minutes
- Represent the Trust at appropriate external meetings, as needed
- Facilitate the integration and participation of the Trust in the BIPAI Network and any other relevant BIPAI, BCM and TCH service line networks
- Approve and monitor all expenditures of the Trust, in compliance with established BIPAI/BCM financial policies and procedures
- Manage the Trust’s budget and expenditure variances to ensure proper financial management, reporting and stability
- Review and approve monthly Trust financial statements, including but not limited to balance sheet, income/expense statement, bank reconciliations and monthly budget to actual expenditure reports, prior to submission to BIPAI
- Ensure the Trust fully complies with BCM financial and accounting policies and procedures, as defined in the BIPAI Finance Handbook
- Ensure external audits and annual reports are completed in a timely basis, as defined in the BIPAI Finance Handbook
- Determine allocation of salary/benefits for the Trust in accordance with the Conditions of Service and approval by the Board
- Participate, as needed, in the recruitment, interviewing and hiring of Trust personnel
- Ensure any and all technical information developed by the Trust is reviewed and approved by appropriate leadership and personnel prior to dissemination and that the Trust, BIPAI, BCM and TCH are appropriately acknowledged
- Ensure the complete and timely submission of all quarterly and annual reports to BIPAI, BCM, TCH and/or donors as required
- Facilitate communication with staff, patients, other institutions, organizations and the Board
- Maintain awareness of the political milieu at the regional, national, and local levels
- Facilitate, with legal counsel, policies, procedures and activities that have legal bearing on the Trust
- Be able to articulate the vision and mission of the Trust, BIPAI and relevant TCH service lines to patients, community, institutions and collaborating partners
- Maintain and ensure respectful and supportive interactions with the community
- Maintain and ensure respect, appreciation and support of volunteers
- Stimulate community support for the Trust through contacts in the community and actively engage local and national institutions and non-government organizations related to the mission of the Trust
- Use negotiation skills when conflicts occur among staff members, patients, volunteers, and/or individuals in the community
- Provide information to staff on discussions, decisions, and policies from meetings of the Board
- Facilitate multidisciplinary team meetings specific to operations and program planning
- Ensure appropriate staff development and team building initiatives are incorporated in the Trust’s organizational culture
- Encourage program development in accordance with the vision and mission of the Trust
- Provide direction, as needed, in promoting community needs assessment activities in order to support program development
- Foster the ongoing growth and development of staff
- Set the tone for positive staff, client, and community relations
- Promote functional, open communication among staff, patients, collaborating partners and the community
HOW TO APPLY
To apply for one of these positions, please send your detailed resume together with a cover letter outlining your experience and interest in the vacancy to the following email addresses:
(Please send to both email addresses)
- The Human Resources Administration and Manager
hrbaylortanzania.or.tz
And
- Chairman, Board of Directors
mmizwabcm.edu
Deadline for application is 23rd April 2018
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