» » » » » » » Human Resources & Administration Associate (Application deadline 24. May)

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Location
Other Dar es Salaam District Dar Es Salaam
Description
Responsibilities
The Human Resources Associate will liaise with and receive technical guidance and direction from the Global Human Resources Department to lead human resources management and administrative functions at IPA-TZ, in coordination with the Country Director by performing the following functions:
Human Resources:
  • Ensures legal compliance by monitoring and implementing applicable human resource statutory requirements; liaising with global and local legal counsel; conducting investigations; representing the organization at hearings
  • Maintain and follow proper on-boarding and off-boarding procedures for IPA-TZ staff and ensuring proper documentation is completed Maintaining historical human resource records in a physical and cloud-based filing and retrieval system; keeping past and current records; ensuring HRIS system is maintained
  • Updating job requirements and job descriptions in collaboration with Global Human Resources for all positions to ensure that organization’s organogram promotes efficiency
  • Collaborate with Global Human Resource department to further development of recruitment processes, including skills assessment, and interviewing guidelines; leading screening and pre-selection of candidates; counseling managers on candidate selection; conducting and analyzing exit interviews
  • Maintaining IPA-Tanzania personnel competency frameworks; ensuring competency frameworks are implemented, recorded and actionable; developing training packages to support employees in developing core competencies for their role and promotion
  • Prepare employees for assignments by establishing, coordinating, and conducting orientation and training programs in coordination with the research department
  • Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; counseling employees and supervisors
  • Maintaining the local employee benefits programs and inform employees of benefits by assessing benefit needs and trends; recommending benefit programs or changes to the labor law to management; directing the processing of benefit claims, including ensuring that statutory returns (Pension, Workers Compensation Fund, HESLB) are made in a timely fashion.
  • Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures and ensure that policies are appropriately presented in staff training materials
  • Determine and recommend employee relations practices necessary to establish positive and collaborative work environment.
  • Other duties as assigned by the Country Director
Administration:
  • Ensure that third party contracts, cooperation agreements, and MOUs are properly prepared, reviewed, approved, filed and updated.
  • Supervising, assigning tasks to, and supporting the professional development of the Office Assistant
  • Securing permits required to conduct IPA-Tanzania studies and programs, including permits for IPA-TZ staff
  • Arrange logistics for business travel for IPA-Tanzania staff and partners, as relevant
  • Provide logistical and administrative support to project teams as and when required
  • Support the management of petty cash
  • Prepare Finance and Procurement requests for country office purchases and utility bills
  • Assist timely renewal of medical, accident, and property insurance policies as per the need and decision of Management.
  • Safety and security management (focal person, enforcing safety and security guidelines)
  • Handle office repairs and maintenance by seeking necessary approvals and coordinating with service providers
  • Other duties as assigned by the Country Director
Qualifications
  • Only open to Tanzanian citizens
  • Served in human resource management or in a comparable and relevant position for a minimum period of three (3) years
  • A minimum of an upper second Bachelor’s degree in Human Resource management or a relevant field and a diploma from the institute of human resource management
  • Advanced Microsoft Office competency to be assessed with a skills test
  • Demonstrated high degree of administrative, managerial and leadership capabilities
  • Ability to lead and develop strategic HR practices
  • Demonstrated ability to maintain the highly confidential nature of human resources work
  • Cross-cultural working exposure
  • Excellent written and verbal communication, influencing and interpersonal skills
  • Fluency in English
Application Instructions
Complete the J-PAL/IPA common application. After completing a brief registration, choose the Finance and Admin job category, then select “Human Resources & Administration Associate”. Applications require a statement of purpose (cover letter) and CV.
Given the volume of applications received, only shortlisted candidates will be contacted for an interview
* Please note that only qualified applicants will be contacted by the hiring manager.  
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